Program Administrator

Minneapolis, MN, USA

Job Type

Part Time, Reports to the CEO

About the Role

The Program Administrator will ensure compliance of data collection and reporting for current government contracts; coordinating multiple government projects and programs relating to the development and commercialization of the Volturnus Technology. In addition to working with other members of the Verterra Energy Operations Team, the Program Administrator will engage with technicians, engineers, scientists, suppliers, regulators and administrators outside Verterra.

This exciting part-time role offers flexibility of working 10 to 20 hours per week, with the possibility of transitioning to full time as workload dictates. The Program Administrator reports to the CEO.

The ideal Program Administrator candidate has experience managing Small Business Innovative Research (SBIR) or other similar government research and development grants and contracts for a company, non-profit, or local, county, state, or Federal entity. This position requires strong planning and organizational skills and financial aptitude. The Program Administrator will bring proposal writing and contracting experience to the team.

Verterra is currently a well-established start-up with a dedicated team and a multi-faceted, experienced Board of Advisers. Applicants should anticipate a need for flexibility and significant potential for growth; specifically, we are looking for candidates who can grow with the company, including taking on additional responsibilities. The successful candidate will be expected to become knowledgeable about and comfortable with the technical details and benefits of VOLTURNUS and the V-POD systems.

$30,000- $45,000 Part-Time Salary Range
Hybrid Work & Flexible Hours


Essential Duties & Responsibilities

This position may work remotely, when feasible with flexible hours.

  • Maintain a positive attitude, a passion for excellence, and contribute to the well-being of fellow team members

  • Initiate and draft proposals for a variety of funding applications

  • Manage the requirements for government and project related applications including quotes, timelines/schedules, and budgets

  • Coordinate with outside vendors, contractors, technicians

  • Maintain financial and project reporting requirements pertaining to specific programs

  • Collaborating with team members on quotes, schedules and logistics

  • Familiarity with concepts, management and reporting related to science and engineering projects is strongly desired.

Professional Qualifications and Experience

  • Bachelor's degree from an accredited institution

  • Relevant work experience in government contracting or reporting, preferably in a field related to science or engineering, technology innovation, research and development, or construction

  • Familiarity with small business programs and grants, especially Federal SBIR/STTR  Programs

  • Familiarity with state, Federal, and/or foundation grant, loan, and/or competitive solicitation application proposal processes

  • English Language Fluency

  • US Citizen or US Work Visa

Personal Qualifications and Skills

  • Be a curious, proactive, and results-driven team player

  • Possess excellent written and verbal communications and interpersonal skills, and strong time management skills

  • Be highly organized with a strong attention to detail

  • Be able to create structure in complex situations 

  • Ability to ensure strong foundational administrative tools and practices to enable efficient project management and program success, i.e. financial tracking, data collection, document control, etc.

  • Ability to perform well in an environment of varied pace and to turn challenges into opportunities

  • A strong passion and intrinsic motivation to work on our ambitious and meaningful mission

Specific Skills and Needs

  • PC users + some Mac

  • Experienced with Microsoft Office Suite

  • Create and maintain records, bills of material, and other documentation related to developed products

  • Experience with data visualization software is a plus

  • F.A.R familiarity

About the Company

Verterra Energy is on a mission to harness the power in the world’s rivers, canals and oceans.

The first step in this endeavor is commercializing VOLTURNUS, our pioneering waterpower technology that deploys in harmony with the current to dynamically adjust to water direction, velocity and depth.

We are building an extraordinary team to accomplish this important mission.

Applicants must be authorized to work within the US. Verterra Energy, Inc. is an equal opportunity employer.